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Using AirDrop to share files between Apple devices

Master AirDrop on your Mac in 2026! Learn how to save files, photos, and documents seamlessly between your Apple devices with our comprehensive guide.

Whether you’re new to AirDrop or looking to optimize your workflow, this step-by-step tutorial covers everything you need to know.

What is AirDrop?

AirDrop is Apple’s wireless file-sharing technology that allows you to quickly transfer files, photos, videos, and more between nearby Mac, iPad, and iPhone devices without needing email, messaging apps, or cloud storage.

It uses Bluetooth and Wi-Fi to create a secure, encrypted connection between devices, making it perfect for:

• ✅ Sharing documents with colleagues
• ✅ Transferring photos from iPhone to Mac
• ✅ Sending large files quickly
• ✅ Collaborating on projects
• ✅ Backing up important data

System Requirements

Before you start, ensure your Mac meets these requirements:

• Mac Model: 2012 or later Mac with Bluetooth 4.0 (MacBook Air, MacBook Pro, iMac, Mac mini, Mac Studio, Mac Pro)
• macOS Version: macOS 10.10 (Yosemite) or later recommended (2026: macOS 14.0+ for optimal performance)
• Wi-Fi & Bluetooth: Both must be enabled on your Mac
• Nearby Device: Compatible Apple device within 30 feet (compatible Mac, iPad, or iPhone)

Enable AirDrop on Your Mac

Enabling AirDrop is quick and straightforward. Follow these steps:

Step 1: Open Finder

Click the Finder icon in your Dock or press Cmd + Space to open Spotlight, then type “Finder” and press Enter.

Step 2: Access AirDrop

In the Finder sidebar, click on AirDrop (located under “Favorites” on the left side).

Step 3: Set Your AirDrop Visibility

Click “Allow me to be discovered by” and choose one of these options:

• Everyone: Anyone nearby can send you files
• Contacts Only: Only people in your Contacts can send you files (recommended)
• No One: AirDrop is disabled

How to Save Files via AirDrop

Sending Files from Mac

1. Select Your File: Open Finder and locate the file, photo, or document you want to send
2. Right-Click or Control-Click: Press Ctrl and click the file, then select “Share” from the context menu
3. Choose AirDrop: Click “AirDrop” from the share options. Your nearby devices will appear
4. Select Recipient Device: Click on the device you want to send the file to. A notification will appear on the recipient’s device
5. Confirm Receipt: The recipient clicks “Accept” on their device. The file is automatically saved to their designated folder

Receiving Files via AirDrop

When someone sends you a file via AirDrop:

1. You’ll receive a notification asking if you want to accept the file
2. Click “Accept” to receive it
3. By default, files save to your Downloads folder (configurable in preferences)
4. You can also click “Save to” to choose a custom location

Troubleshooting Common Issues

AirDrop Not Working?

• ✓ Check Wi-Fi & Bluetooth: Both must be enabled. Click the Wi-Fi and Bluetooth icons in the menu bar to verify
• ✓ Restart Your Mac: Sometimes a simple restart resolves connectivity issues
• ✓ Check Firewall Settings: Go to System Settings → Security & Privacy → Firewall. Disable temporarily to test
• ✓ Update macOS: Ensure you’re running the latest version: Apple menu → System Settings → General → Software Update

Frequently Asked Questions

Can I use AirDrop to transfer to Android devices?

No, AirDrop is exclusively for Apple devices (Mac, iPad, iPhone). For Android users, consider using Cloud services like Google Drive, Dropbox, or OneDrive instead.

What types of files can I send via AirDrop?

You can send virtually any file type including documents (PDF, Word, Pages), photos, videos, audio files, archives, and more. File size is only limited by available storage on the receiving device.

Is AirDrop secure and encrypted?

Yes! AirDrop uses end-to-end encryption for all transfers. Data is encrypted and can only be received by the intended device. Apple doesn’t store or have access to files being transferred.

How far can AirDrop reach?

AirDrop has an effective range of approximately 30 feet (9 meters) when Wi-Fi and Bluetooth are enabled. For optimal performance, keep devices closer together.

Can I change where AirDrop saves files?

Yes! You can specify a custom save location when receiving a file by clicking “Save to” instead of “Accept”. By default, files save to the Downloads folder. You can also change the default location in Finder preferences.

Why does my AirDrop show “No Nearby Devices”?

This usually means: (1) The other device is out of range, (2) Wi-Fi or Bluetooth is disabled, (3) AirDrop is set to “No One” on the other device, or (4) Firewall is blocking connections. Check these settings first.

Last Updated: January 22, 2026